Accounting: Ledger & Reports
Journal entries, fixed assets, and every financial report.
Reports: what's there and how they work
The report catalog, the controls every report shares, which reports read the ledger and which read the shop's sales records, and the cash/accrual switch.
Profit & Loss
Revenue, expenses, and net income for a period, on an accrual or cash basis.
Balance Sheet
What the shop owns, owes, and is worth as of a date, and why it always balances.
Cash Flow
Where cash came from and where it went in a period, grouped as operating, investing, and financing.
Trial Balance
Every account's debit or credit balance in one list, the bookkeeper's proof that the ledger is in balance.
General Ledger
Every posted line on an account, with a running balance and a link to the entry behind it: the report you use to find out why a number is what it is.
AR Aging and AP Aging
Open receivables by customer and open payables by vendor, bucketed by age as of a date.
Vendor Spend
Who you pay, how much, in what category, and how it trends month to month.
Sales Detail
Every work order and invoice in a period broken into parts, labor, sublet, supplies, and tax, on an accrual or cash basis.
Uncategorized Expenses
Transactions parked in the holding account that still need a real category, and how to clear them.
Fixed assets
Track the lift, the scan tool, the truck: the asset register, categories, the fields that drive depreciation, and improvements.
Running depreciation
Post a month's depreciation for every active asset in one step, and read the depreciation schedule.
Disposing of an asset
Sell, scrap, or trade in a fixed asset: what to enter, and how the gain or loss is booked.
Reading a journal entry
What the entry page shows, how to trace an entry back to its document, and the corrections available from it.