Accounting: Money Out
Bills, vendors, checks, card charges, and petty cash.
How money out works
Two ways to pay for things (pay now, or bill now and pay later), what each screen posts, and which path leaves you a way back.
Vendors
The supplier list: adding and editing vendors, types, 1099 tracking, the vendor page, and merging duplicates.
Writing checks
Record a check or any payment from a bank account: expense lines, paying a vendor's open bills, batch entry, printing, and voiding.
Credit card charges and credits
Record a purchase on a shop card, a refund back to it, or a bill paid by card; batch entry and voiding.
Entering bills
Put a vendor's invoice on the books before you pay it: the bill form, splits, drafts, the approval step, and bills the document reader creates for you.
Paying bills
The Accounts Payable dashboard, choosing what to pay, the three ways to record a payment, and why the entry screens are the safe one.
Vendor credits
Money a vendor owes you back: where credits come from, applying them to open bills, and voiding one.
Purchase orders
Order from a vendor on paper: create and send a PO, receive against it, and turn what arrived into a bill.
Vendor statements
Check a supplier's monthly statement against your bills line by line, match or dispute each one, and record bills you missed.
Accounts payable settings
Bill approval, bill numbering, and the default AP, expense, and payment accounts.
Corrections on the money-out side
Which money-out records can be edited, voided, or deleted, what each does to the books, and the one payment type you can't take back.